Prolifics

  • Facilities

    Job ID
    2018-3208
    Category
    Administrative/Clerical
    Department
    Shared Services - Administration & Facilities
    Location
    Pune
  • Overview

    Key Responsibilities

     

    • Create great places for our teams to work that is efficient, responsive and fun
    • Welcome guests, ensures their comfort until they are handed off to an internal colleague
    • Oversee our facilities management, including office access, ordering and managing office supplies and vendors
    • Documentation tracking - Leases / Agreements, title documents, property / LL statutory approvals including OC and all other RE related matters
    • Manage and maintain Statutory compliances, STPI/SEZ logistics, shipping & receiving- Imports, Exports, De-bonding, & mail room
    • Oversee our facilities maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of our office facilities
    • Responsible for the daily operations of workplace including but not limited to: security, health/safety, facility maintenance (MEP, fire/life safety utilities & critical systems)
    • Assist in the Infrastructure process and a liaison to landlords and building management
    • Oversees programs including, business continuity, space planning, furniture, ergonomics, janitorial, food programs, and transportation.
    • Partnering with internal (IT, HR, Legal, etc.) & external resources (Real Estate advisors, Project Managers, Vendors, etc.) to ensure the successful execution of workplace strategies and maintenance
    • Negotiate the purchase of office supplies and furniture, office equipment, etc., and ensuring accurate inventory and tracking
    • Schedule proper maintenance and service for our internal, coffee, water and ice systems
    • Help to address and remedy any building challenges (lighting, temperature, etc.)
    • Assist with employee travel and hotel bookings as needed
    • Assist in the coordination and implantation of the Life Safety program and initiatives for the local office
    • Maintain Office Space planning tool ensuring the seating and floor plans of the local office is consistent and accurate
    • Planning & assisting our monthly internal team lunches, weekly beverage cart program and any other special events

    Desired Expertise

     

     

    • At least 5-8 years of facilities operations experience.
    • Real estate experience with MNC in a Corporate function (either within a corporate or as an external service provider) and project management experience
    • Management experience leading a remote site of a multinational company
    • Experience in managing statutory compliances, sez /Customs and audits
    • Experience in both small and large companies
    • Excellent technical, interpersonal, organizational and analytical skills required.
    • Excellent written and oral communications skills required.
    • Advanced knowledge in Excel, PowerPoint, MS Word, MS Project and adobe acrobat
    • Fluency in English mandatory
    • Team Player
    • Independent and Self Starter
    • A self-starter, you believe yourself to be creative, fun, good humored and approachable
    • A quick thinker with an excellent work ethic and high level of Integrity and honesty

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